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7 Best IT Hardware Inventory Management Tools for 2025: 1. Level 2. ManageEngine 3. InvGate 4. NinjaOne 5. AssetPanda 6. Snipe-IT 7. Rippling
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Thursday, April 3, 2025
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Managing IT hardware assets without the right tools can waste time, increase errors, and lead to unnecessary costs.
Digital software helps your company track and oversee physical assets. Whether you’re overseeing hundreds of laptops or managing devices across remote offices, the right IT hardware inventory management tools can make your job easier and more accurate.
In this article, we'll cover the best IT hardware inventory software solutions to help you manage physical devices efficiently. But first, let's discuss their definition and importance in your company's IT environment.
IT hardware inventory management means keeping a detailed record of all physical technology assets owned by your company. These include laptops, servers, desktops, mobile devices, and other pieces of physical equipment used across your organization.
It involves tracking what hardware assets you have, where they are, who’s using them, and their current status.
The goal is to know what’s in use, what’s in storage, and what needs repair or replacement.
Manually tracking hardware is time-consuming and error-prone. Hardware inventory software can address these challenges and benefit your business in several ways.
Here's why a hardware inventory system matters:
IT hardware inventory software can efficiently track physical devices, their users, and their access points. In other words, it provides real-time visibility into what’s connected and who’s using it. This helps you stay on top of security issues and prevent unauthorized access.
Hardware inventory management tools can also offer a complete log of all activity, making it useful for audits. It helps you monitor which devices are compliant and which need updates.
Without proper hardware tracking, data gaps can expose your company to cyber threats and non-compliance issues. Digital software lets you close these gaps quickly without searching through outdated spreadsheets.
Hardware devices constantly get moved, borrowed, or retired without updates. When your IT teams manage computer assets manually, things tend to go missing.
Fortunately, hardware asset management software reduces the risk of equipment loss and misplacement.
It allows you to assign every asset to a user, location, and status. This way, you can quickly find out where a device is and who’s responsible for it.
A reliable computer inventory software can track asset usage and condition to help you decide when to repair or replace.
Instead of replacing physical devices too early, you keep them in use longer with fewer disruptions.
And when it's time to retire an asset, you’ll have full documentation to support your decision. This saves money and avoids waste across your IT environment.
Without the right tools, managing IT hardware can get messy. You’re dealing with hundreds, maybe thousands, of devices spread across different locations. Using spreadsheets or outdated systems only adds confusion.
Hardware inventory management software centralizes everything. It creates a single source of truth, which lets you search, filter, assign, and update records in just a few clicks. It reduces the steps your team needs to track and manage hardware assets.
Plus, when employees leave your company, the software lets you see which devices they use. This makes handoffs simple and efficient, which saves time during offboarding.
When devices go missing or need service, hardware inventory management tools empower your IT team to act quickly.
Instead of checking each device manually or asking around, they can instantly find the problem using digital software.
The hardware inventory system can also help IT spot issues before they affect end users. This means fewer support tickets and less downtime.
You can make smarter purchasing decisions with a centralized IT asset inventory. Since you know what’s in use, what’s idle, and what’s about to break, you can prevent overbuying and better manage asset spending.
Hardware inventory management software can also improve resource allocation. It helps you avoid sending new laptops to teams with plenty of working devices. Instead, it allows you to reassign what you already have to departments that need it.
Here are the top hardware inventory management solutions you can use:
Level is a modern remote monitoring and management or RMM business solution with robust hardware inventory management features.
It provides a centralized view of all your IT assets, including hardware devices like laptops, desktops, and servers. Built-in filters make it easier to access and manage endpoints regardless of their locations.
Additionally, Level offers real-time visibility into device specs, such as RAM, CPU, installed software licenses, and more.
Combined with automated alerts, this software lets you know immediately when hardware goes offline or needs attention. You can proactively address issues before they impact operations.
Level also generates audit trails, which allow you to review the history of any hardware device. This is useful for predicting and preventing future incidents. At the same time, it can track compliance effortlessly.
Level even has powerful IT automation tools to help you complete tasks in bulk across different devices. It can automate Windows and Mac patch management, system checks, and device backups to save time and reduce human errors.
Level follows a flexible and transparent pricing model. It only costs $2 per endpoint every month (with a minimum monthly billing of $20) to access all software features.
Discounts are available to non-profits and government entities when they pay annually.
Start a free trial today or book a demo to see Level in action.
ManageEngine Asset Explorer is an IT asset management platform built for hardware asset discovery. It can automatically track all assets in your IT environment to prevent overbuying or redundant purchases.
Asset Explorer can also monitor the lifecycle of each hardware device, from procurement to disposal. This helps you stay on top of renewals and avoid potential disruptions due to downtime.
Plus, Asset Explorer has a mobile app for Android and iOS devices. This empowers you to track all hardware assets from anywhere for quick resolution and remote management.
ManageEngine Asset Explorer is available in a free version, but it can only handle up to 25 nodes.
It also has paid plans to cater to medium to large businesses. The actual costs vary depending on the number of IT assets managed and the deployment model (cloud-based or on-premises).
For example, the cloud version starts at $115 per month for 250 assets. The license fee could go up as much as $1,545 per month for 10,000 assets.
InvGate Asset Management provides complete visibility into your organization's IT hardware from one platform. It automatically discovers hidden and forgotten assets, which can prevent security issues and unexpected costs.
The platform also supports QR code scanning. It allows you to scan hardware assets directly from your mobile phone for quick device identification and management.
It can even map your entire IT inventory to understand how your assets relate to each other. This makes it easier to optimize device allocation and reduce compliance risks.
InvGate Asset Management offers different monthly pricing plans that are billed annually:
NinjaOne gives IT teams full control over hardware and software inventory through its endpoint management solution.
It automatically tracks all connected devices while showing their real-time status, usage data, and spec details. This data helps you manage IT hardware assets and reduce downtime.
NinjaOne can also monitor warranties and renewals. These allow you to plan device lifecycles and optimize budgets.
NinjaOne doesn't publicly share software pricing details. This can be a barrier for businesses that need to plan their IT spending in advance.
Asset Panda offers a cloud-based platform for efficient hardware inventory management. It helps you track physical devices from a central dashboard, which eliminates the need for cluttered spreadsheets.
Asset Panda gives you full device history, warranty information, user manuals, and other data in a single source of truth. This allows you to make informed decisions about hardware procurement and disposal.
Plus, this software is highly flexible. It includes customizable fields and workflows so you can tailor the platform to your specific IT management needs.
Asset Panda offers annual pricing plans based on the number of assets managed. However, the actual cost is not publicly available.
Snipe-IT is an open-source hardware inventory management tool with built-in security and REST API. It can track assets by user, location, status, or department for real-time device monitoring.
It enforces strict security policies, such as HTTPS-only cookies, two-factor authentication, and complex passwords. These can protect your IT environment from security threats.
Meanwhile, its API documentation allows you to build custom integrations and automation tailored to your company's needs.
Snipe-IT offers a free self-hosted plan, but it doesn't cover automated backups, server maintenance, VPN connectivity, or customer support.
If you want these additional services, you can choose from Snipe-IT's hosting packages:
Rippling combines IT inventory management with HR and operations tools. It tracks hardware inventory across the entire employee lifecycle, from onboarding to offboarding.
It allows you to assign, ship, and reclaim devices in just a few clicks. This reduces manual workload and increases IT efficiency.
Rippling can also generate detailed reports on hardware status, condition, and location across countries. It can prevent device loss and monitor compliance.
The cost of Rippling's IT device management platform is hidden from its website.
Below are the features that make hardware inventory management tools effective:
An effective hardware inventory system automatically finds and tracks hardware on your network. It can also update records when devices connect or change.
It lets you see each asset’s status in real time without requiring extensive manual work. This helps prevent errors and saves valuable time.
A centralized dashboard puts all your data in one place so you can quickly sort, filter, and find hardware assets. This eliminates the need to switch between different tools.
It also helps during audits and status checks since everything is searchable and visible with just a few clicks.
Lifecycle tracking shows where each hardware asset stands from purchase to retirement. It lets you schedule device maintenance, log repairs, and track warranty details.
This prevents unexpected downtime and surprise renewals.
Custom reporting allows you to build views based on location, team, or cost. The best tool lets you export reports in different formats or set up automatic updates.
On the other hand, analytics highlight trends and show risks. These insights help you make smarter decisions.
Audit logs show who changed what hardware device and when. This is useful for tracking user activity and proving compliance.
It also helps find mistakes or misuse, which can minimize security vulnerabilities.
The best hardware inventory systems should connect with other tools. These include help desks, identity platforms, and procurement systems.
Seamless integrations reduce manual work and keep important data in sync.
Level helps IT teams and managed service providers (MSPs) automate hardware asset tracking with zero hassle.
It can automatically scan an organization's network, find devices instantly, and sync asset data in real time without requiring outdated spreadsheets.
Level also sends instant alerts when hardware assets go offline, fall out of compliance, or need attention. This helps IT stay ahead of issues and reduce downtime.
On top of these capabilities, Level can automate both routine and complex tasks. It saves countless hours and allows IT to focus on business-critical activities.
Book a demo or try Level free for 14 days today!
Hardware inventory management is the process of tracking all physical assets in your organization. These include computers, servers, monitors, phones, and other hardware assets.
The four types of inventory management are raw materials, work-in-progress items, finished goods, and maintenance, repair, and operations (MRO). IT hardware inventory falls under MRO. It covers tools and equipment used to support daily operations rather than production or product sales.
You can manage hardware store inventory by using a system that tracks stock levels, locations, and sales. Digital software automates this process and reduces manual workload.
An IT asset inventory checklist helps IT teams track hardware and related details like serial number, assigned user, location, status, and purchase date. It is useful for asset procurement, contract renewals, and compliance audits.
At Level, we understand the modern challenges faced by IT professionals. That's why we've crafted a robust, browser-based Remote Monitoring and Management (RMM) platform that's as flexible as it is secure. Whether your team operates on Windows, Mac, or Linux, Level equips you with the tools to manage, monitor, and control your company's devices seamlessly from anywhere.
Ready to revolutionize how your IT team works? Experience the power of managing a thousand devices as effortlessly as one. Start with Level today—sign up for a free trial or book a demo to see Level in action.
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